• Technical Conference:  13 – 17 September 2020
  • Science & Industry Showcase:  15 – 16 September 2020

Credentialing Guidelines

OSA PRESS REGISTRATION ELIGIBILITY REQUIREMENTS

The Optical Society’s (OSA) Media Relations Office provides complimentary press registration to working members of the press for the express purpose of gathering news and information to produce media coverage of OSA meetings.

Press registrants receive, at no charge, a badge that provides access to all technical sessions and clearly identified press-support facilities on-site. Some events and activities, including but not limited to invitation-only events and workshops, are not open to press badge holders.

All press credentials are issued at the discretion of the OSA Media Relations Office. All registrants must provide credentials regardless of whether they have received press registration for past OSA meetings.

 

WHO IS ELIGIBLE?

 

  • Journalists who are employed by bona fide media organizations.

Required credentials: press card or business card clearly showing your media affiliation and position; letter of introduction from an editor of a recognized publication in any print, broadcast, or electronic medium; OR sample of relevant bylined work published within the last two years.

  • Freelance science writers/editors/producers, including documentary filmmakers, and internet science communicators.

Required credentials: letter from an editor of a recognized publication assigning you to attend the meeting; OR sample of relevant bylined work published within the last two years.

  • Public-information officers (PIOs) of recognized scientific societies, educational institutions, and government agencies.

Required credentials: business card clearly showing your position, such as science writer or editor, public-affairs officer, or public-information specialist who are attending the meeting to publicize research and activities of their home institution; letter of introduction from a cognizant supervisor; OR recent sample of relevant material distributed to the press, such as a news release or media advisory, on which you are listed as a media contact.

  • Journalism students and interns.

Required credentials: current students in a college or university journalism program who are attending the meeting to produce media coverage of it for the general public, or faculty of a college/ university journalism program who are attending the meeting to facilitate student coverage of the meeting for the general public. Students must present evidence of current enrollment in a college/university journalism program and a letter from a supervisor assigning coverage of the meeting and stating where the coverage will appear.

 

WHO IS NOT ELIGIBLE?

Editors of non-OSA scientific journals, educators, researchers in science communication, professionals in government affairs, public policy, marketing and project management, and representatives of publishing houses, the business side of news media, political action committees or similar, and for-profit corporations, will not be accredited as press and must register as regular attendees.

 

MEETING PRESENTERS

Anyone who presents at the meeting is expected to register for the meeting as a participant and pay the registration fee for the day, or days, of their presentation. Working press registrants who are also presenting at the meeting may qualify for a waiver on a case-by-case basis that will be determined at the discretion of the OSA Media Relations Office.

 

Note: The press registration process was revised in 2019. Questions? mediarelations@osa.org

 

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