• Technical Conference:  15 – 19 September 2019
  • Science & Industry Showcase:  17 – 18 September 2019

Poster Guidelines

Poster Board
E-Poster
Rapid Fire

Poster Board 

All poster presenters will be supplied with a bulletin board that is eight-feet-high x four-feet-wide (244 cm x 122 cm).  As the bottom three feet are difficult to see, we ask presenters to try and fit their presentation into a 5-feet high x 4-feet wide (152 cm x 121 cm) space. Presenters should display the paper title and authors and affiliations on their poster. Please note that poster papers are not supplied with electricity or audiovisual equipment. Presenters will be supplied with pins.

Poster Session Times, Set-up and Removal 

Due to how close the poster sessions are this year, we ask that you please pay attention to the following information.
 

Poster Session Set-Up Time Removal Time
Session I: Tuesday, 10:00 -12:00 09:30-10:00 12:00-12:15
Session II: Tuesday, 13:30 - 15:30

13:00-13:30

15:30-15:45
Session III: Wednesday, 10:00 - 12:00 09:30-10:00 12:00-12:15
Session IV: Wednesday, 13:30 - 15:30 13:00-13:30 15:30-15:45


*Posters remaining past the listed removal time will be removed and discarded by staff. Be sure to remove your poster before the time listed above. 
 

Poster PDFs

We are giving each poster presenter an opportunity to send us a PDF of their poster presentation(s) for inclusion in OSA Publishing's Digital Library. Email your poster to cstech@osa.org before 27 September 2019.  Your PDF should be named using your presentation number with “-1” added at the end (example JW2A.4-1). This is not mandatory, but is just an added benefit to have this PDF published along with your accepted paper.  

E-Poster Technical Specifications and Set-Up

This new presentation method combines the richness of multimedia content with the personalized one-on-one interaction of posters. Dynamic e-Posters include vibrant visual elements – videos (without audio), slide shows, animated charts or graphs, scrolling text, or 3D rotation of a model – presented on a 60" screen during the poster sessions. 
 
Dynamic e-Posters are intended to provide a display of information that is not possible with a traditional printed poster. Embedding multimedia content, along with static elements, such as titles, logos, and summaries, would be a good way to convey information. Examples of dynamic visual elements include videos, slide shows, animated charts or graphs, scrolling text, or 3D rotation of a model. Video clips should be limited to no more than 3 minutes. A Dynamic e-Poster gives an opportunity for a computer savvy presenter to convey information that would not necessarily be possible with a traditional “static” printed poster. It enhances visualization to attract the interest of participants.
 

  • Submitters should not intend their E-Posters to be simply an oral presentation.  The intention of a Dynamic e-Poster does not include attracting visitors to stay for a long oral, video, or slideshow presentation. Display elements can either loop for a minute or less, or be activated and controlled by the poster presenter on command. Remember, you are to interact with those who are interested in your ePoster, not give a presentation to an audience.
  • Do not use a webpage that can be accessed via Internet. Dynamic e-Posters are meant to present new information. The attendee will benefit from interacting with the presenter, not viewing a website that he or she can access without going to the conference. This does not preclude use of HTML, CSS, Java, Flash, etc. for presentations.
  • No audio allowed
  • No dedicated internet access provided beyond free wifi provided by facility

All E-poster presenters will be provided with the following:

  • One 50” LCD screen with HD resolution (1920x1080 native resolution. 16:9 aspect ratio). The screen is not a touch screen.
  • One laptop computer with Windows 10, Office 2016, PowerPoint 2016, PDF Reader. 
  • There will be no laptop audio.
  • You are responsible for bringing your presentation on a USB drive that can be loaded onto the laptop provided. Personal computers cannot be used.

E-Poster Presenter Guidelines

  • The format for videos is .wmv to guarantee that it will run within PowerPoint.
  • Image files should be between 150 dpi and 300 dpi to ensure adequate resolution on the e-poster screen.
  • E-posters are expected to utilize dynamic elements during presentation. You should not just show a static PDF of a paper poster.
  • You can play a video or enlarge a graph to better illustrate a point during conversation while, at the same time, key text elements should remain visible.
  • An effective e-poster is self-contained and self-explanatory. Viewers and passers-by can browse text and images while the presenter discusses points and answers questions.
  • Presentations should be reviewed in the Speaker Preparation Room (Washington Hilton, Albright Room, Terrace Level) prior to your session. The speaker preparation room will be open daily during registration hours. E-poster display equipment will be available and a technician will be in the room to assist you with checking your presentation.
  • Arrive at your assigned e-poster screen 15 minutes before the session start time. You are expected to present for the entire session time.

Designing your E-Poster Recommendations

  • Successful e-posters will have less text, larger font, interesting colorful visual elements, and will utilize the dynamic options available.
  • Prepare a banner at the top of the poster indicating the abstract title, authors, affiliations, and presentation number. Suggested font size: 72 pt.
  • Numbered or bulleted lists are effective ways to convey a series of points.
  • Design figures/graphics for viewing from a distance and use clear, visible graphics and large type.
  • Colors are effective if used sparingly; use dark colors on white or pale backgrounds and light colors on dark backgrounds. 

Rapid-fire Oral Presentations

Rapid-fire Oral Presentations Technical Specifications

The theater will contain the following equipment:

  • Laptop computers with Windows 10, Office 2016, PowerPoint 2016, PDF Reader. . Personal computers cannot be used. 
  • LCD Projector and Screen
  • Podium microphone
  • Laser pointer/ Remote slide advancer

Rapid-fire Oral Presentation Guidelines:

  • Presentations may be formatted in 16:9 aspect ratio aspect. We suggest only 1 slide, but a maximum of 2 slides is allowed.
  • Please email your slide deck to tmorris@osa.org by 28 August 2019. This is the slide deck that will be loaded and no changes will be allowed. Your presentation must be preloaded or you will forfeit your presentation time. 
  • You will be given 3 minutes to present your slides. Timing will be strictly enforced.
  • There will be no questions and answers after the oral presentation. Follow-up questions can be asked during the standard poster session.
  • The first slide should contain your presentation title, name and abstract ID.
  • Please arrive to the Rapid-fire Oral Presentations no less than 15 minutes prior to your presentation time to check in, received instructions and ensure your presentation is already loaded. Please sit in the front of the room to allow for a quick transition between presentations.
  • You are also required to present your physical poster at the standard poster session after your Rapid-fire Oral presentation.
  • There will be an audio visual technician in the theater who will load the presentations, facilitate the transition between presentations and assist with any technical difficulties.

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