• Technical Conference:  13 – 17 September 2020
  • Science & Industry Showcase:  15 – 16 September 2020

Oral Presentation Guidelines

Presentation Formats

Projection Screens in the meeting rooms will be in “Widescreen” 16:9 format.

We recommend PowerPoint for all users but will accept PDF files for presentations. All video files should be (.wmv) or (.mp4) so they will run properly on the computers provided. Place all audio and video clips linked with the PowerPoint presentation into a single file folder. Web browsers with typical plug-ins will also be available, including Google Chrome. The computers in the presentation rooms will be laptop computers with Windows 10, Office 2016, PowerPoint 2016, PDF Reader. 

IMPORTANT NOTICE: Due to licensing restrictions, the use of music in presentations, including video presentations, is prohibited.

Uploading Your Presentation

To ensure the program runs smoothly, all speakers are requested to upload their presentations on their respective session room laptops at least one full coffee break prior to their session.  Each laptop will have folders on the desktop organized by day.  Upload your presentation into the folder for the day you will present.  Because the use of personal laptops can be disruptive to the overall presentation, we strongly encourage presenters to use the laptop provided in the session room.  Switching between laptops is time consuming and potentially distracting to those attending and presenting.  

NOTE: The copying or recording of any presentations without the author's permission is strictly prohibited.  Your careful consideration of the spirit in which information is shared and exchanged with the FiO + LS meeting community is greatly appreciated.

AV Equipment Provided

The meeting room will contain the following equipment:

  • Laptop computers with Windows 10, Office 2016, PowerPoint 2016, PDF Reader
  • Podium microphone
  • Laser pointer
  • Remote slide advancer
  • LCD projector and Screen

Mac Users - Please bring along a compatible VGA plug or the cable that converts Firewire to VGA. These cables and adapters come standard with the purchase of a Macbook/laptop and it is the presenter's responsibility to provide them.

Withdrawing a Paper

To withdraw a paper email cstech@osa.org with the paper’s title, control number and reason for withdrawal.


Summary papers will be published in the exact format in which they were submitted. If a paper is not withdraw at least 4 weeks before the meeting and not presented at the conference it will be listed as “non-presented” in OSA Publishing’s Digital Library. 

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