• Technical Conference:  16 – 20 September 2018
  • Science & Industry Showcase:  18 – 19 September 2018

Special Events

Special Events:
Because it's Not Just What You Know. It's Who You Know.

There's a reason why we call this a meeting. In addition to a strong technical conference that provides the knowledge you need to advance to the next step, it's the opportunity to meet people who can help you get there. It is virtually impossible to attend without expanding your professional network.

 


Women of Light, a Special Program for Women in Optics hosted by WiSTEE CONNECT

Sunday, 16 September, 08:00 - 16:00

OSA Headquarters, 2010 Massachusetts Ave., NW, Washington, D.C.

WiSTEE Connect (Women in Science, Technology, Engineering and Entrepreneurship) is collaborating with the OSA Foundation to organize the 3rd international symposium “Global Women of Light” (GWL) at the 2018 Frontiers in Optics on Sunday, 16 September 2018 in Washington DC, US. The program will be hosted at the OSA Headquarters, The Optical Society from 8:00-15:30.

This GWL symposium will focus on Career Strategies for Women in Science, Technology, Engineering, and Entrepreneurship. A full description of the program and biographies of the panelists will be available soon. You can register for the GWL program via this link: Register for the WiSTEE 3rd GWL

The goal of the second GWL Symposium is to continue building a strong network of women across academia, industry, government and to collaboratively establish strategies to advance women’s leadership across career ranks. Panel and round-table open discussions on “Collectively Advancing Women Leadership” will be hosted at this event. We have invited internationally renowned women leaders from both STEM and entrepreneurial backgrounds to share their strategies and best practices on advancing women leaders in these fields. A networking session will close out the program and provide an opportunity for informal discussion. A community of women across career ranks and disciplines in STEM and Entrepreneurship will continue to be built, creating cross-pollinated best practices and strategies across sectors. Career growth, mobility, mentorship, and leadership will be collectively developed by this community.
 

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Laser Science Symposium on Undergraduate Research

Monday, 17 September, 12:00 - 18:00

Washington Hilton, International Ballroom East

Organizers: Chad Hoyt, Bethel University, USA, and Harold Metcalf, Stony Brook University, USA

The Symposium on Undergraduate Research has been a feature of the annual meeting of the Division of Laser Science of the American Physical Society (APS-DLS) for sixteen years, and has showcased the research of more than 500 students during that time. Students’ presentations often describe their work during the previous summer. The NSF has played a vital role by providing the research opportunities for many of the students through its REU programs, as well as by direct support of the event. The symposium has been generously supported by the DLS, OSA, NSF, SPS, and Univ. MD (JQI), along with corporate sponsors Thorlabs, Photonics Industries, East Coast Optical Technologies, and Bristol Instruments

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OSA Quantum Computing and Communication Technical Group Networking Lunch

Monday, 17 September, 12:30 - 13:30

Location: Fairchild East

Members of the Quantum Computing and Communication Technical Group are invited to join us for a networking lunch on Monday. The event will provide an opportunity to connect with fellow attendees who share an interest in this field, learn more about this technical group, and provide your input on future technical group activities. Please RSVP for this technical group event to let us know you will be attending.


Hosted by: 

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OSA Therapeutic Laser Applications Technical Group "Birds of a Feather" Networking Lunch

Monday, 17 September, 12:30 - 13:30

Fairchild West

Join the OSA Therapeutic Laser Applications Technical Group for a guided networking session during lunch on Monday. In addition to learning more about this technical group, you will have a chance to connect with your fellow attendees who share an interest in the same topics as you, such as lasers in ophthalmology, tissue imaging, spectroscopic tools and methods, and light-tissue interactions. Please RSVP for this technical group event to let us know you will be attending.


Hosted by

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Senior Member Program

Monday, 17 September, 15:00 - 17:00

TBD

Navigate Your Leadership Trajectory Through quality Mentoring and Sponsorship

Mentoring relationships have the potential to lead to lasting and positive changes for both people involved, helping them build and strengthen personal brands, leadership and business ethics. If you’ve already had the opportunity to blaze a trail as a  leader you have likely built solid relationships along the way—relationships that can be enhanced as a sponsor as well.

 

A mentor guides and advises. A sponsor elevates and champions others behind closed doors and might also be the one to say “yes!” and make the hiring or buying call. Sponsorship puts people front and center, building engagement and increasing confidence. According to many research studies, this strategy results in significant promotion for both parties.

 

Benefits of joining other OSA leaders at this interactive session: 

1. Reflect on both the impact and the opportunity of having both mentors and sponsors in your life

 2. Evaluate best practices and internal strategies to elevate others while expanding your personal leadership capabilities 

 3. Understand and build a business case for mentoring and sponsorship in your organization to drive diversity, retention, knowledge transfer and engagement 

 4. Connect and network with five or more other leaders through Twomentor’s Flash Mentoring Session where you can look at the impact on your career trajectory

 

Speaker: Julie Kantor
 

Julie Silard Kantor is the founder of Twomentor, LLC, and an ‘all-in’ roll-up your sleeves leader and serial entrepreneur committed to building mentoring cultures to drive employee engagement and elevating women in the STEM workforce. Whether in a board room with executives or working with collaborative teams, Julie instills excitement, inspires commitment, and demonstrates an unwavering drive to succeed and see others succeed. Twomentor, LLC, focuses on STEM Diversity and a skilled workforce, builds on her 24 years in workforce development and building movements including Network for Teaching Entrepreneurship and Million Women Mentors. As a sought after global speaker and connector, Julie is well networked to the national community of top business, academic, non-profit, & government leaders.

This program is open to OSA Senior Members only. Space is Limited RSVP TODAY!

Hosted by:  

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DLS Annual Business Meeting

Monday, 17 September, 16:00 - 17:00

Georgetown East

All members and interested parties are invited to attend the annual business meeting of the APS Division of Laser Science (DLS). The DLS officers will report on the activities of the past year and on plans for the future. Questions will be taken from the floor. This is an opportunity to help define the operations of the DLS and the Laser Science Conference. In addition, the winner of the Carl E. Anderson Dissertation Award will be announced.

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OSA Photonic Metamaterials Technical Group Tutorial on Metalens Design and Simulation

Monday, 17 September, 16:00 - 18:00

Lincoln West

Join the OSA Photonic Metamaterials Technical Group for a tutorial on metalens design and simulation on Monday afternoon. This tutorial, aimed at students and new researchers, will focus on hands-on skills. Dr. Wei Ting Chen from Harvard University will provide an introduction to metalenses followed by a tutorial on how to simulate the phase of different nanostructures and a real-time simulation demo of metalenses. Please RSVP for this technical group event to let us know you will be attending.


Hosted by: 
 

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OSA Optical Fabrication and Testing Technical Group Knowledge Café

Monday, 17 September, 16:00 - 17:30

International Ballroom West

Do you have questions about optical fabrication and optics testing? Join the OSA Optical Fabrication and Testing Technical Group at our Knowledge Café on Monday afternoon for a drink and a chance to seek out the answers to your questions in an informal atmosphere. Our knowledgeable “bartenders”, experts in their own fields, will be available to answer your questions and discuss issues related to the group’s areas of interest. Please RSVP to let us know you will be joining us in the café.


Hosted by: 
 

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Finishing Touches: A Tutorial in Blender for Cover Art and Figures

Monday, 17 September, 16:00 - 18:00

Jefferson West

Join the OSA Optical Materials Studies Technical Group for an opportunity to learn more about putting Blender, a free graphics software, to use to enhance your papers and presentations. Nathaniel Kinsey of Virginia Commonwealth University will take attendees through a live demonstration on the basics of how to use Blender to create scientific figures and cover art as well as more advanced topics related to creating images for optics, such as making laser beams, adding focal blur, creating realistic optical materials, and merging real photo images with CGI images. Please RSVP for this technical group event to let us know you will be attending.


Hosted by: 

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Cheeky Scientist Career Development Workshops

Monday, 17 September, 16:00 - 19:00

TBD

Speaker: Isaiah Hankel, Cheeky Scientist, USA

Isaiah Hankel works with hundreds of graduate students and postdocs daily assisting them to
transition to industry by first showing them how to present themselves as business professionals. These programs will provide you with a strong understanding of what it takes to have a tailored industry resume and how to showcase your transferrable skills. Space is limited RSVP Today!
 
Session Schedule
Session 1: Networking: An Art & Science: 16:00 – 17:00
This section is created based on the networking strategies of some of the most strategic networkers in the world and also goes into the science of building rapport and why this is important for the job seeking professional. While this topic tends to be popular, it seems people are still not using it effectively and thus we have detailed specific action steps job seekers can take, and specific scripts to use while networking.
 
Session 2: The Modern Job Search:  18:00 – 19:00
Using online profiles to maximize the effectiveness of the job seeking/transition process. Hiring managers use LinkedIn to determine whether they will bring in a candidate for an interview, this topic will cover all the key elements of the LinkedIn profile and how each section should be used to strategically maximize its impact. In addition, we will show candidates how to use LinkedIn algorithms to support their job search, and sell themselves to perspective employers.

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Leveraging LinkedIn – Building Relationships, Attracting Recruiters, Finding the Best Jobs and Growing Your Network

Monday, 17 September, 16:00 - 17:30

Cabinet

Speaker: Josh Henkin, STEM Career Services, USA
 
Networking is the primary way people build relationships to learn about unadvertised career opportunities, get their foot in the door at a company and grow their professional contacts. LinkedIn is a fantastic tool to accomplish all of these goals. LinkedIn is, by far, the most popular social media platform used by professionals in the workforce, as well as recruiters looking to fill open positions. Learning how to create and present a strong LinkedIn profile is essential for building relationships, developing a professional network,
establishing your brand and thought leadership and finding new career opportunities. As LinkedIn frequently enhances its platform to offer new features, this workshop will also introduce any new tools and features that will benefit LinkedIn users. Space is limited RSVP Today!
 
After this workshop, you will be able to:
1. Build a strong personal LinkedIn profile to enhance your networking experiences
2. Understand how recruiters use LinkedIn to identify candidates for positions and improve your chances of being found by recruiters on LinkedIn
3. Learn LinkedIn features and tools, along with a strategy to make the best use of LinkedIn and its features and tools, to enhance your career development goals
 

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Meet OSA’s Journal Editors

Monday, 17 September, 16:00 - 17:00

Concourse Foyer

Join OSA Publishing’s Journal Editors for conversation and refreshments. The Editors welcome your questions, concerns and ideas for any of OSA’s Journals. Topics that can be covered include best practices when submitting a manuscript, elements of a useful manuscript review, criteria editors look for in submitted manuscripts, and the process to propose a Feature Issue topic for publication in an OSA Journal. All are welcome to attend.

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The Rules of Engagement: Navigating Important Business Relationships

Monday, 17 September, 17:00 - 18:30

TBD

Speaker: Mary Crane, USA
 
Important business relationships often are formed and cemented in social settings. Yet, many professionals feel uncomfortable in these environments.  Working a crowded room and managing the more formal dining setting—these and other business entertainment opportunities challenge many professionals, junior and more senior alike. This 90-minute program is specifically designed to help your professionals feel competent and comfortable in any business-social setting. Participants will learn ten specific rules for working a reception and ten more rules for managing a business lunch or dinner. To the extent your organization would like, we also cover rules for electronic communications and personal presentation. Space is limited RSVP Today!
 
Working Cocktail Parties and Receptions
  • Pre-event preparation
  • Introductions
  • Remembering names
  • Business card etiquette
  • Breaking and entering conversations
  • Transforming small talk into business conversations
  • Becoming memorable to new contacts
Managing Business Lunches and Dinners
 
  • Selecting an appropriate restaurant
  • Making seating & ordering decisions
  • Timing business discussions
  • Solving dining mysteries (Including strange silverware, bread-and-butter plates, messy foods, and inedibles)
  • Mastering trick foods
  • Managing wait staff

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OSA Polarization Technical Group Rapid-Fire Presentations & Networking Event

Monday, 17 September, 18:00 - 19:00

International Ballroom West

Join the OSA Polarization Technical Group for a networking event on Monday evening that will highlight the research being done in this topic area by students and early career professionals. Our event will be an opportunity to hear rapid-fire presentations of the work they will present during Frontier in Optics while networking with your colleagues over refreshments. Attendees can then visit the presenters’ posters during the conference poster sessions on Tuesday and Wednesday to learn more about their research and also to cast their vote for the Best Polarization Presentation. Please RSVP for this technical group event to let us know you will be attending.

 
Hosted by: 

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Workshop: Understanding Unconscious Bias

Monday, 17 September, 18:00 - 19:00

TBD

Speaker: Sara Bendoraitis, USA

Research demonstrates that we all have unconscious biases. These biases can result in best and brightest talent made to feel unwelcome, invisible, and not important to the success of the organization. This training will explore concepts and engage participants to better understand implicit bias, increase awareness and understanding the impact on organizational culture and identify ways to promote greater engagement with diversity and inclusion.

Programs are open to OSA Members. There is limited space and we ask that you RSVP to attend.

Hosted by:  

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Foundational Skills of Professional Networking – How First Impressions and Elevator Pitches Lead to Career Success and Longevity

Monday, 17 September, 18:00 - 19:00

Cabinet

Speaker: Josh Henkin, STEM Career Services, USA
 
When you enter a new organization and seek to meet new people or to build relationships to expand your professional network, you are inevitably asked: “Tell me a little bit about yourself.” The traditional “elevator pitch”—a 30-60 second introduction about oneself—is commonly practiced, memorized and delivered to initiate this conversation. This initial interaction can often determine you value and “likeability” that can set you on a path of relationship success, or failure. Making a mistake can be costly and difficult to recover from. In a very short time, you must be able to quickly establish a relationship with a new person and show them why it’s important to remain connected to you. Once this occurs, this new contact will want to include you in their network and help you achieve the outcomes you desire. Space is limited RSVP Today!
 
After this workshop, you will be able to:
1. Understand the criticality of first impressions, “likeability” and the double edged sword of networking
2. Craft and deliver an elevator pitch that clearly communicates your professional highlights, what you currently do, why you do it and who it benefits, and what is next for you professionally
3. Learn how to express yourself authentically to differentiate from others with similar training/skills/experiences
 

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FiO + LS Awards Ceremony and Reception

Monday, 17 September, 18:00 - 21:00

Carnegie Institution for Science, 1530 P Street, NW, Washington, DC 20005

Tickets: $75.00

Connect with distinguished members of the optics and photonics community at the FiO + LS Awards Ceremony & Reception. This special event will honor the 2018 Frederic Ives Medal / Jarus W. Quinn Prize Winner Rod C. Alferness, and the Arthur L. Schawlow Prize in Laser Science Recipient Gérard A. Mourou, as well as the other OSA and APS-LS winners and honorees.

View the list of awards recipients and honorees.

The event takes place at the Carnegie Institution for Science, a 20-minute walk or short taxi ride from the Washington Hilton. 

Schedule:
Doors open: 17:45
Ceremony: 18:00 – 19:30
Reception: 19:30 – 21:00

Note the timing of this event may be adjusted.

Please contact awardsevent@osa.org, with questions.
 

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OSA Annual Business Meeting

Tuesday, 18 September, 17:30 - 18:15

TBD

Learn more about OSA and join the OSA Board of Directors for the Society’s annual business meeting. An update on the Society’s activities will be presented and the results of the Board of Directors election will be announced.

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FiO + LS Conference Reception

Tuesday, 18 September, 18:30 - 20:30

International Ballroom Center, Terrace Level

Join your peers and colleagues in acknowledging the innovators and inventions that inspire the future. Meet with conference attendees from around the world, and enjoy light hors d'oeuvres. The reception is sure to be a high point in a memorable conference week.

Sponsored by

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NAS Decadal Assessment and Outlook Report on Atomic, Molecular, and Optical Science

Wednesday, 19 September, 09:00 - 10:00

TBD

Join National Academy of Sciences, Engineering & Medicine Committee Chairs Jun Ye (JILA) and Nergis Mavalvala (MIT) to hear about and provide input into their once-a-decade retrospective and prospective assessment of the frontiers of AMO research, funding, and workforce. The resulting report will help guide federal research directions.
 
Sponsored by: National Academy of Sciences, Engineering & Medicine

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OSA Family and Friends Tour

Wednesday, 19 September, 10:00 - 12:00

Tudor Place in Historic Georgetown

Tudor Place is a National Historic Landmark nestled in the neighborhood of Georgetown. Completed in 1816, lived in by six generations of a single family, and opened to the public in 1988, Tudor Place Historic House & Garden preserves, interprets, and shares with the public and scholars the rich resources of its architecture, history, collections, and archives.
 
With an object collection representing every time period of the estate's occupation since 1805, the estate is a time capsule of culture. Its 15,000-plus objects spans three centuries and include a range of cultural touchstones from Martha and George Washington's personal items to Asian and European decorative arts, musical instruments, garden implements, weaponry, 20th-century couture, and a 1919 automobile.
 
Ground transportation will be provided to and from the museum.
 
To register, please visit this link.

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OIDA VIP Industry Leaders Speed Meetings Lunch

Wednesday, 19 September, 12:00 - 13:30

Kalorama, Lobby Level

This session brings together industry executives to share their business experience with early career professionals, recent graduates and students. Learn how they started their careers, lessons learned and how they are using their degrees in executive positions. Informal networking over lunch is followed by a transition to “speed meetings” — brief, small-group visits with each executive to discuss industry trends or career topics.
Sponsored by 

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Understanding the National Quantum Initiative

Wednesday, 19 September, 14:05 - 15:00

TBD

The U.S. is getting serious about quantum research and technology. Several bills have been introduced in Congress to advance this area of research, and two of which would create a large new coordinated federal effort cutting across academia, laboratories, and Industry. Join this session to learn from where this National Quantum Initiative originated, how it would be structured, and how you can get involved to support it.

To RSVP, please email OSA Government Relations at govrel@osa.org.

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Meet the Physical Review Journal Editors Reception

Wednesday, 19 September, 15:30 - 17:00

Concourse Level

The editors of the Physical Review journals invite you to join them for conversation and light refreshments. The editors will be available to answer questions, hear your ideas and discuss any comments about the journals.

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OSA Senior Member Reception

Wednesday, 19 September, 17:00 - 19:00

Washington Hilton

Join us for a reception to celebrate our OSA Senior Members. We ask that each Senior Member find another OSA aspiring member to bring to the reception to introduce them to the value of the program and learn more about how to become a member of the 2019 Class.

Come to learn, share and engage with colleagues while enjoying cocktails and appetizers. We request that you complete this short form to let us know you will attend.


Hosted by:  

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U.S. Capitol Hill Meetings: Advocate for Science, Optics and Photonics

Thursday, 20 September, 10:00 - 16:00

U.S. Senate and U.S. House of Representatives Office Buildings

Members of U.S. Congress need to hear from the scientists and engineers who live or work in the districts they represent. While the U.S. President recommends funding levels for research and development at U.S. federal agencies through his budget proposal, it is ultimately up to the U.S. Congress to decide these funding levels. OSA is organizing U.S. Capitol Hill meetings on 20 September to give OSA members the opportunity to advocate on topics such as R&D funding and the National Quantum Initiative. Specific topics will be sent out to participants closer to the date.
 
OSA will schedule ALL of your Congressional meetings, escort you to your meetings, and provide you with a training webinar and “leave behind” materials.
 
Timing: OSA will arrange your visits to accommodate your schedule on 20 September.  When you RSVP, please let us know if you are attending the FiO morning sessions that day so that we can schedule your Congressional meetings within your available time frame.
 
RSVP is required.  Deadline to RSVP is 12 September.

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Sponsored by:

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