Registration

Access to the Exhibit Hall and Plenary Sessions. 

Become an Optica Student Member. Save on Registration.

College-level undergraduate and graduate students can take advantage of the discounted Optica Member registration rate for all Optica meetings and events by becoming a Student Member. By joining for just USD 20, Student Members will enjoy registration savings of up to USD 180. Membership not only provides discounts, but also gives you access to valuable career resources, scholarships, travel grants, subscriptions and networking opportunities through Optica Student Chapters and mentoring programs.

Emerging Economies: Waivers and Discounts

Optica Members residing in Tier 1 nations (as defined by Optica Membership in conjunction with the World Bank) are eligible for free, waived registration to Optica Meetings. Non-members from these countries do not receive a discount. However, you can receive free, waived registration if you join Optica as an SEC Member (approximately USD 05 - 65). 

Information

Advance Registration Deadline

Registrations are not confirmed until payment is received. Outstanding registration fee balances are due seven (7) days before the event start date. Registrations with outstanding balances will be cancelled before the event start date. Cancelled registrants who wish to attend must register again and pay the registration fee at the time of re-registration. The original registration rate will not be honored for late payments. NO registrant will be able to attend the event without payment in full. All payments must be in USD. Registrations received after 23:59 EDT (UTC -04:00), on Friday, 12 September 2025, will be charged the Standard rate. Upon receipt of your registration, a confirmation email will be sent to each registrant. Within the confirmation email will be a receipt and invoice button to download a PDF version of your receipt/invoice.

Payment Information

All payments must be in USD. There are four (4) payment options available during registration: 

1. Credit Card (payment is required at the time of registration)
2. Check
3. ACH/Wire Transfer
4. “Invoice Me” 

Registrants selecting an offline payment method (check, ACH/Wire Transfer or “Invoice Me”) will have an outstanding balance. Instructions for offline payments are provided on the registration payment page and within the invoice. Please download the PDF invoice by clicking the “Receipt/Invoice” button found in the confirmation email. 

To submit a credit card payment post-registration, click the “Submit Payment” button in the confirmation email. You will be directed to the payment webpage to input the credit card information and submit payment.

• Credit Card — We accept VISA, Mastercard, American Express, Discover and Diners Club.
• Check — All check payments must be in USD and made payable to Optica. 
• ACH/Wire Transfers — Please indicate during your registration which bank will be used. ACH/wire transfers must include the invoice number and the registrant’s full name in the reference line to avoid any lost or unidentified payments. 

Cancellation and Refund Policy

All cancellations must be completed by the registrant via their online registration. To cancel a registration, click the “Cancel” button found in the registration confirmation email and proceed to confirm cancellation. Cancellations submitted before, or on, Monday, 13 October 2025 will receive a refund less a USD 75 processing fee. No refunds will be processed for cancellations submitted after Monday, 13 October 2025.

A USD 75 processing fee will be assessed for refunds. Refunds are made to the original form of payment. Please allow three (3) to seven (7) business days for credit card refunds to process, depending on the return bank’s policies. Refunds for check and ACH/wire transfer payments are processed after the event concludes and can take four (4) to six (6) weeks to process. 

Code of Conduct

It is important to the success of this meeting that every attendee be treated with consideration and respect. Please review the Code of Conduct and Anti-Harassment Policy.

Policies and Terms of Registration

Reasonable Event Policies and Terms have been established. We encourage you to read these carefully as all registrants will be required to agree to these policies and terms as a condition of registration.

Privacy Policy

Optica respects the privacy rights of our visitors and recognizes the importance of protecting all information that you may choose to share with us. To further this commitment, we have adopted this Privacy Policy to guide how we collect, store and use the information you provide.

Registration Support

Please contact Customer Service via a webform at optica.org/help or call + 1 202.416.1907.