One Additional Opportunity to Present at the 2020 Virtual Conference
OSA and APS/DLS, after assessing health and travel advisories related to COVID-19, have decided to present this year’s conference as scheduled, but in an all-virtual, web conference format.
Presenters will be given the option of presenting live using the Zoom web conference platform or submitting a prerecorded video of their talk. Speakers that present live will have the opportunity to participate in Q&A during their session.
Steps to Prepare Your Submission
Determine in which submission category your research fits. The organization of Technical Conference content rests firmly (and recognizably) on the foundation of OSA Technical Divisions.
Determine which presentation mode is best for you and your work. Papers can be submitted to be considered for oral, poster, rapid fire oral/poster and eposter.
Understand the paper submission requirements and guidelines.
Submit your abstract and summary description before deadline listed above.
Why Submit a Paper?
Accepted and presented papers are published in OSA Publishing's Digital Library, indexed in Ei Compendex and Scopus and tagged to facilitate results in Google Scholar and its search engine.
Get the Most From Membership
FiO, the OSA Annual Meeting, is intended to be inclusive and diverse — which is why all OSA Members will be given the ability to present a contributed paper.
Present in front of a supportive, international audience of peers, colleagues and other OSA Members. In 2019, over 1,200 attendees came from more than 60 countries.
As a presenter, you're also an attendee. You'll have numerous opportunities, formal and informal, to meet, network and engage with other presenters and attendees — leaders from academia, industry and government.
OSA Virtual Meetings: Speaker Resources
Many OSA Meetings will be presented in a virtual conference format this year. OSA is using the Zoom web conferencing platform to facilitate virtual meeting rooms. And while many are increasingly becoming more familiar and comfortable with using Zoom for meetings, we wanted to provide some basic on using the platform for presentations. In addition, this page links to other speaker resources — including a compilation of questions most frequently asked about the virtual format.
Use the OSA Zoom Background When Presenting!
We encourage all speakers to use the OSA background when presenting—either live or in a prerecorded video.
The Zoom platform allows you to customize your virtual background in Settings/Virtual Background.
- Download the FiO/LS background image or save the image displayed above (PC users: right click on image, then select "Save as"; Mac users: drag and drop image or CNTRL-click, then "Save Image as".)
- Select the "+" button to add the OSA image to your Zoom client.
- Select "Mirror my Video".
Note that virtual backgrounds work best when you present in front of a bare wall with no bright light behind you.
|2 Weeks Prior to Meeting Start Date
||Presenters wil receive an email message containing information on how to upload presentation videos. If you have not received this email two weeks prior to the meeting, please contact email@example.com, and confirm the preferred email address for correspondence.
|1 Week Prior to Meeting Start Date
||Submit your pre-recorded video no later than this date.
|1 Day Prior to Scheduled Session
||Presenters will receive an email message containing connection information and personal Zoom web link. (The link will be unique to each presenter within a session and cannot be shared.) The email will come from the Zoom Virtual Room.
|15 Minutes Before Session Start Time
||Enter the virtual meeting room to receive any instructions from the room monitor, or to work through any issues or concerns.
Instructions and Resources
An Introduction to the Zoom Web Conferencing Platform
Never used Zoom? Not a problem. We offer some basic instructions on how to create an account as well as some handy features you'll want to utilize as a presenter or participant.
Prerecording a Video Presentation
Get step-by-step instructions on how to record your presentation, then upload it to the presentation module.
Presenting a Virtual, Live Presentation
For speakers that have opted to present live during the virtual session, please review these step-by-step instructions first. In addition, we offer some helpful hints to present you and your talk/poster in the best light.
Frequently Asked Questions: Speakers
We know this virtual format is new for many of you. Fortunately, you are not the first to present virtually at an OSA Meeting. We have compiled a list of questions (with responses) that other speakers have previously asked. Review this resource for information on presentation tips, withdrawals, the virtual program and poster presentations. And, of course, we're here to offer assistance should you still have questions.
Instructions for Session Presiders
During your session, an OSA Staff Member will be on hand to support your responsibilities as a Presider. However, you will benefit greatly from reviewing helpful Zoom hints and step-by-step information on how to start the session and introduce speakers, and how to facilitate Q&A.