Speaker Resources
Welcome to the Speaker Resources Center. Here you will find information on important deadlines, presentation recording and formatting, upload instructions, presider guidelines and other items that you will need to read before attending this event. Meeting specific information such as poster set-up and tear-down times can be found at the bottom of this page.
Frontiers in Optics + Laser Science Meeting Format
Frontiers in Optics + Laser Science will be presented with the Optica Laser Congress as an in-person event with on-demand content. Archived recordings of in-person talks or prerecorded videos from remote presenters will be available on demand either during the event or soon after it concludes. There will be no live remote presentations. Individuals were sessioned into On Demand sessions based on their presentation preference request during submission. Presenters will not be allowed to switch from an in-person oral session to an On Demand presentation.
Instructions for On Demand Presenters
For individuals participating in On Demand Sessions, information regarding uploading your presentations will be provided to you via email. Further information about recording your presentation appear on the On Demand Presentation Guidelines page and the other speaker resource links on this page, including tips on recording your presentation. In order to be published, there is a strict deadline of receiving your recorded presentation by 29 September 2023.
FiO Virtual Background
We encourage individuals recording presentation for On Demand presentation or poster videos to use the FiO LS virtual background. 
The Zoom platform allows you to customize your virtual background in Settings/Virtual Background.
Note that virtual backgrounds work best when you present in front of a bare wall with no bright light behind you.
We encourage all speakers to use the Optica background when presenting—either real-time remote or in a prerecorded video.
The Zoom platform allows you to customize your virtual background in Settings/Virtual Background.
Poster Information
Onsite Poster presenters will be provided with a board that is 8 feet high by 4 feet wide (244 cm high by 122 cm wide). Posters. Posters should be set up no later than 30 minutes prior to the start of the poster session in which you are scheduled. Posters should be removed within 15 minutes of the end of the session. Posters remaining after this time will be discarded.
Poster Presenters who are not attending the conference in person, but will be providing their materials virtually for display in the E-poster gallery can refer to the Poster Presentation Guidelines page for further details. Full instructions for uploading your poster PDF and three-minute video will be provided by email as well.
Speaker Timeline
| No later than 4 Weeks Prior to Meeting Start Date |
Poster Presenters will receive an email message requesting their prefered presentation method and containing information on how to upload presentation videos within the conference paper submission system, by clicking on the "Alert" pop-up box that will appear in their account. |
| 29 September |
Firm deadline to for On Demand session presenters to submit their recorded presentation in order to be published |
| 9-12 October |
Prepare to present at Frontiers in Optics + Laser Science Conference |
Instructions and Resources
An Introduction to the Zoom Web Conferencing Platform
Never used Zoom? Not a problem. We offer some basic instructions on how to create an account as well as some handy features you'll want to utilize as a presenter or participant.
Pre-recording a Video Presentation
Get step-by-step instructions on how to record your presentation, then upload it to the presentation module.
Virtual Poster Presentation Guidelines
For poster presenters, please review guidelines with templates on creating your poster pdf and instructions on increasing your visibility during the poster session.
Instructions for Session Presiders
During your session, an Optica staff member will be on hand to support your responsibilities as a presider. However, you will benefit greatly from reviewing helpful Zoom hints and step-by-step information on how to start the session and introduce speakers and how to facilitate Q&A.
Conference Papers Policies
An overview of Optica policies regarding the publication of conference papers, corrections and retractions of conference papers and open access.
Frequently Asked Questions: Speakers
We have compiled a list of questions (with responses) that other speakers have asked. Review this resource for information on presentation tips, withdrawals, the virtual program and poster presentations. And, of course, we're here to offer assistance should you still have questions.